Everything You Need to Know Before Booking With Us

When will we receive the images or video after the event?

We typically deliver edited images within 15 business days from your event date, but we often beat that timeline depending on our workload. If your event has press or post-event marketing needs, we also offer expedited delivery options (24–72 hours) for select images.

From internal communications to media releases, we understand timing is everything. During our consultation, we’ll ask about your specific deadlines and build the delivery schedule around your needs so you’re never left waiting.

How many photographers or videographers will cover our event?

We scale our team based on your event’s size, schedule, and complexity. For example:

• A 1-day corporate conference with multiple breakouts may require 1–2 photographers
• A formal gala or fundraising event with 300+ guests may call for a photographer + 2 assistant photographers
• Government or Capitol Hill events may involve security and restricted areas, we staff accordingly to cover all angles respectfully and professionally

We’ve supported everything from intimate panel discussions to 2,000+ person summits, so we’ll recommend the right team to make sure nothing gets missed.

How are the images delivered?

All images are delivered via a secure online gallery link. This gives you:

• Full-resolution image downloads
• Mobile and desktop access
• The ability to invite your team or attendees to download their favorites (optional)
• A password-protected gallery if needed

You’ll have access for at least 30 days, with extended archiving options available if you want to preserve images longer for historical records or future use.

What file format do we get for our photos?

Final images are delivered in high-resolution JPG format, ready for:

• Website uploads
• LinkedIn and speaker bios
• Internal reports and decks
• Print materials like annual reports, banners, and flyers

If you need custom cropping, naming, or file resizing, just let us know and we’ll handle it as part of your delivery.

How many photos will we receive from our event?

While we don’t guarantee an exact number (no good photographer should), we typically deliver 100–300 images per event day, depending on:

• The number of hours we’re booked
• The number of photographers present
• The type of coverage (candid vs. formal, general vs. breakout rooms)

For multi-day conferences or large-scale events, clients often receive 500–1,000+ final images, all professionally edited and curated for quality.

Do you offer on-site headshots at events?

Yes, and it’s one of our most popular add-ons.

We offer on-site headshot booths for:

• Executive teams
• Conference attendees
• Internal staff at corporate retreats
• Career fairs and networking expos

Headshots can be scheduled in advance or offered as a drop-in station. Our portable lighting and backdrop setup delivers studio-quality portraits on location, perfect for LinkedIn profiles or company directories.

Click here to view our Headshot Gallery.

Will the images have watermarks?

No. We do not watermark your final images. They’re yours to use based on the licensing agreement you select at booking. Every image is clean, high-resolution, and professionally edited.

What kind of license comes with the photos?

Great question — image usage rights are crucial for internal comms, PR, and branding.

We offer multiple licensing options, including:

• Internal-use license (for HR, newsletters, presentations)
• Web & marketing license (for social media, blogs, public sites)
• Commercial use license (for advertisements or print campaigns)

We’ll walk you through all of this during your booking. You’ll never be surprised by fine print, we want you to feel empowered to use your images confidently and legally.

Do you offer video services too?

Yes, we provide highlight reels, interviews, b-roll coverage, live streaming, and full-length session recordings depending on your event type and goals. Our video team works seamlessly alongside our photographers.

Ask us about bundling photo and video coverage for your next event.

Can we book you for multi-day or out-of-town events?

Absolutely. We’re based in Washington DC but regularly travel throughout the DMV area, including Northern Virginia, Baltimore, and beyond. If your conference, summit, or retreat spans several days or cities, we’re happy to coordinate logistics with your team and ensure full, consistent coverage.

Still Have Questions?

If there's something we didn't cover here, please reach out to us directly. We’re happy to hop on a quick call or respond via email to make sure you feel 100% confident before booking.